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Join the team at York1, where people and machines work as one

Fleet Coordinator

Department:               Operations  
Employment Type:     Full Time
Reports:                      Shop and Equipment Manager  

Position Overview

The Fleet Coordinator is responsible for providing overall administrative and organizational support to the Shops across York1.

Key Functions & Duties:

  • Responsible for updating vehicle registrations and inspections, logs, and maintenance of records and fuel cards
  • Create and issue purchase orders while processing and preparing invoices
  • Issue, process, and complete work orders
  • Manage preventive schedules and coordinate with team members to complete repairs
  • Assist with invoicing, mileage reporting, and working with finance to facilitate payments to invoices.
  • Assist with ordering parts over the phone and arrange with shipping accordingly
  • Input new vehicles to maintenance, insurance, and registration programs
  • Maintain physical copies of all maintenance records and checklists for each asset
  • Maintain drivers’ logs and pre/post checks, fuel receipts.
  • Produce reports from fleet maintenance and GPS programs.
  • Verify 407 invoices and work with the finance team to verify
  • Participate in shop safety initiatives

Qualifications:

  • Graduate from an Office Program or approved equivalent education and experience
  • 3-5 years related experience in administration in a professional environment
  • Excellent verbal and written communication skills, as well as the ability to balance multiple priorities and work well under pressure to meet deadlines.
  • Detail-oriented self-starter with a high level of organizational skills.
  • Strong sense of responsibility and ownership and must be able to apply judgment and discretion in handling sensitive and confidential information.
  • Advanced skills with Microsoft Office Suite (Outlook, Word, Excel, and Power Point)

TO APPLY FOR THIS JOB

Please email your resume to careers@york1.com including the title and location of the job of interest.

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